Guide to Grant Writing

Before You Begin 

The first step in applying for a grant is to be prepared with a clear vision and detailed information about your projects. You will need to provide answers to the following questions:
A. Is your organization legally registered as a non-profit?
B. Which specific projects do you want to develop or establish through grant support?
C. What need do these projects address?
D. What is the approximate budget required to cover the project’s costs?
E. Why do you anticipate that the projects will succeed?
F. How will you measure and demonstrate this success?

If you can answer these questions sufficiently, we can then begin the grant writing process. However, it must be understood that obtaining funding is by no means swift. Many factors, both relating to the project and to the foundations themselves, can affect the pace at which the grant application progresses. While it is likely to produce results withing the first year, and sometimes even sooner, a large extent depends upon your project potential and active cooperation with our staff. We are confident that the combination to achieve the goal – increasing sources of funding so that you can further impact and meet the needs of your community. 

The Process

  1. Develop a Strategy – Examine thoroughly all literature, financial documents and history relating to the non-profit organization in its entirety in order to determine the projects that will have mass appeal to potential funders.
  2. Letter of Intent (LOI) – Compose an LOI which presents your project according to accepted foundation guidelines.
  3. ID Foundations – Identify foundations whose interests match your organization’s programs.
  4. Tailoring and Submitting the LOI – Modify the LOI according to the requirements of individual foundations, and submit the individual LOI’s in the manner required by each foundation.
  5. LOI Follow-up and Grant Proposals – Maintain communication with foundations following submission and prepare detailed grant proposals and second-stage applications when foundations request further information about your project.
  6. Grant Follow-Up – Complete required budget reports following receipt of a grant.

Success Prospects: Many organizations who submit applications according to foundation guidelines receive tens of thousands of dollars within the first year. In successive years, for organizations that prove the success of their projects and operate efficiently – the sky is the limit!

In order for our company to provide grant writing services, please make sure that your organization is registered as tax exempt and can provide us with the following:

  • Copy of our organization’s 501 C 3 tax exempt status
  • Current year organizational budget
  • Audited financial accounts from the past 2 years
  • Basic project budget
  • List of Board Members
  • Logo
  • Contact Person and their information
  • Mailing address

Special requirements for Building projects:

  • Building projects: architectural drawings, building blueprints, 3 different price quotes for materials/construction and timeline for implementation.

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